The Kansas City Disc Golf Board of Directors Needs You

Thanks for your interest in becoming a member of the Kansas City Disc Golf Board of Directors. Kansas City Disc Golf has no employees, and thus depends on the volunteerism of its members for it to work. While the concept of moving the election online has been discussed for several years, the Covid-19 pandemic has caused the current Board to implement this solution for the first time this year. The elections will be run by intelliscaninc.com, the same company that runs the elections for the PDGA.

Kansas City Disc Golf, Inc is still a new organization, having been granted a Federal 501-C (3) designation over a year ago. It superseded the Kansas City Flying Disc Club, which had led the community since the late 1980s. As a new kind of organization, KCDG will be served well with new members with fresh ideas and plenty of energy.

Please read the information below to learn about the qualifications for a Board candidate and a summary of the essential duties of each Board officer. The new Board, which will consist of four new members and five current members, will elect its officers at its first meeting.

If you decide to run for the board, please fill out the Candidate Biography Questionnaire. Please note that we must receive your information no later than November 4, 2020.

CANDIDATE BIOGRAPHY QUESTIONNAIRE

The candidates will be announced at kcdiscgolf.org by November 6, signaling the beginning of the campaign period. The online election will be November 16 – November 30. The results of the election will be announced on December 1. The annual membership meeting (via Zoom) will be held in early December on a date to be announced..

 

Board Member Qualifications

A Board of Directors is required for KCDG’s 501c(3) not-for-profit status and is mandated by the KCDG Bylaws. In addition to an annual membership meeting, the Board holds monthly meetings (in person, online, or telephonic) nine times a year to coordinate and direct KCDG affairs. Some of the Board’s main activities include:

  • Setting KCDG policies.
  • Financial management, including annual budget.
  • Identification of responsible future Board members.
  • Representing the membership’s vision for the future of the sport and the organization.

You can review the minutes of the monthly meetings here.

Elected candidates must sign a conflict of interest statement.

Board candidates must be active KCDG members and should have some of the following:

 

Skills and qualifications:

  • A passion for the sport of disc golf.
  • Professional experience involving management, marketing, finance, strategic planning, entrepreneurship, and/or experience in the not-for-profit sector.
  • Communication skills to represent KCDG and to correspond with members.
  • An ability and desire to promote disc golf through media and personal contacts.
  • Teamwork, collaboration, and the ability to listen to and understand other points of view.
  • Familiarity with KCDG organization and processes, and a demonstrated commitment to the growth and sustainability of Kansas City Disc Golf.

 

Training and/or experience in some or all of these areas:

  • Disc golf organization
  • Competitive disc golf
  • Finance
  • Sales and marketing
  • Tech management and development
  • Human resources management
  • Journalism
  • Event production

 

Intangibles:

  • Enthusiasm
  • Availability
  • Creativity
  • Vision
  • Adaptability
  • Reputation and respectability

 

Four board members will be elected in 2020 and will serve from January 1, 2021 to December 31, 2022.

 

About the KCDG Board of Directors

The Kansas City Disc Golf Board of Directors consists of nine members. At its first meeting following the election, the Board itself determines the following officers.

President

Vice President of Kansas

Vice President of Missouri

Treasurer

Secretary

Sergeant-at-Arms

The other 3 members serve as at large members with a variety of responsibilities.

You can review the Article 10 of bylaws to learn about the legal underpinnings of KCDG officers. Below are the actual duties for the five officers along with an approximation of the time (outside of the monthly meetings) it takes to be that particular officer.

 

President
Current office holder: Chris Timko—10 hours a week

Role Responsibilities: The President shall be the principal executive officer of KCDG, and subject to control of the Board, shall in general supervise and control all the business and affairs of KCDG. They shall, when present, preside at meetings of the Board. They shall sign, with the Secretary, or any other proper officer of KCDG there unto authorized by the Board, any deeds, mortgages, bonds, contracts, or other instruments which the Board has authorized to be executed, expect in cases where the signing and execution thereof shall be expressly delegated by the Board or by those bylaws to some other officer or agent of KCDG, or shall be required by law to be otherwise signed or executed; and in general they shall perform all duties incident to the office of President and such other duties as they may be prescribed by the Board from time to time.

  • Coordinate with Vice Presidents regarding communications with KCDG Parks Partners regarding new and existing courses, including (but not limited to) mowing schedule, tree replacements, general maintenance, new hole/pin designs, and new course designs.
    • Coordinate all required contracts, including (but not limited to) Parks Partners Memorandums of Understandings (MOUs), event/league/course insurance, Board of Directors insurance, and lawyer consults/legal agreements.
    • Coordinate (or designate to another BoD member) any appointed positions within KCDG such as Parks Partners Liaisons, Event Liaison, and League Liaison.
    • Coordinate with our social media coordinators regarding general disc golf and event promotion.
    • Be a point of contact for any member or non-member who wishes to discuss any topics related to KCDG’s mission. This involves answering questions, empowering members to carry out activities related to KCDG’s mission, and coordinating with local entities activities that are related out KCDG’s mission.
    • Have ability and listen to everyone; being the face of the club and the sport because you end up representing KC disc golf and the sport itself
  • Assist with writing any federal, state, or city grant applications such as the National Tourism Department Fund (NTDF) or Public Improvement Advisory Committee (PIAC) grants.
  • Assist in mentoring any members of KCDG that wish to become Board of Directors members, course coordinators, league directors, or any other position created by KCDG.

 

Vice President—One each for Missouri and Kansas
Current office holders: Eric Eastwood for Missouri and Pete Cashen for Kansas: 6-10 hours a month

Role Responsibilities: In the absence of the President or in the event of their death, inability, or refusal to act, the Vice President of Missouri, unless otherwise determined by the Board, shall perform the duties of the President, and when so acting shall have all the powers of and be subject to all of the restrictions upon the President. The Vice President shall perform such other duties as from time to time be assigned to him by the President or Board. They will work within the state that they have been approved through the voice of the existing Board. In the event that the Vice President of Missouri is unable to perform said duties, those duties shall then succeed to the Vice President of Kansas.

  • Be the point of contact with Parks Partners within the state they are responsible for.
    • Coordinate, along with the President, Course Coordinators, and (if applicable) KCDG Parks Liaison any memorandums of understanding between KCDG and Parks Departments.
    • Select course coordinators for courses in the state they are responsible for, and schedule regular meetings with course coordinators to provide a regular update regarding courses to the Board of Directors.
    • Assist the league coordinator in organizing leagues.
  • Assist with writing any federal, state, or city grant applications such as the National Tourism Department Fund (NTDF) or Public Improvement Advisory Committee (PIAC) grants.
  • Help, along with course coordinators, any workdays needed to maintain or improve KCDG courses.
  • Assist in mentoring any members of KCDG that wish to become Board of Directors members, course coordinators, league directors, or any other position created by KCDG.

 

Secretary
Current officeholder Laura Hays: 5 hours a month

Role Responsibilities: The Secretary shall: (a) keep the minutes of the meetings of the Board in one or more books provided for that purpose or electronically; (b) see that all notices are duly given in accordance with the provisions of these bylaws or required by law; (c) be custodian to the corporate records and the seal of KCDG and see that see of KCDG is affixed to all documents the execution on behalf of KCDG under its seal is duly authorized; and (d) in general duties perform all duties incident to the office of Secretary and such other duties as from time to time by assigned to them by the President or the Board.

  • Keep minutes of all official KCDG meetings, including (but not limited to) Board of Director meetings, annual meeting, and elections.
    • Publish any official communications of KCDG through electronic means, including (but not limited to) the official KCDG website, official KCDG emails, and social media outlets.
    • Coordinate with other BoD members and KCDG members with official communications such as newsletters through email.
  • Assist in mentoring any members of KCDG that wish to become Board of Directors members, course coordinators, league directors, or any other position created by KCDG.

 

Treasurer
Current office holder: Brent Siemers: 3 hours a week

Role Responsibilities: The Treasurer shall (a) have charge and custody of and be responsible for all funds and securities of KCDG; receive and give receipts for moneys due and payable to KCDG from any source whatsoever, and deposit all such moneys in the name of KCDG in such depositories as shall be selected; and (b) in general perform all of the duties incidental to the office of Treasurer and such other duties incidental to the office of Treasurer and such other duties as from time to time may be assigned do them by the President or by the Board.

  • Present the financial state of the organization at all Board of Directors meetings.
    • Prepare a financial summary that, along with Board of Directors minutes, be published to the public
    • Present a financial report at the annual organization meeting.
    • Coordinate with the Tournament Liaison all funds received from tournaments.
    • Coordinate with the League Coordinator and League directors’ funds received from leagues.
    • Work with an accountant for the organization’s yearly tax filing.
    • Input financial information into KCDG account books
  • Assist in mentoring any members of KCDG that wish to become Board of Directors members, course coordinators, league directors, or any other position created by KCDG.

 

Sergeant at Arms
Current office holder: Eric Kolkmeier—2-3 hours a month

Role Responsibilities: If the presiding officer at any club function cannot maintain order, the Sergeant of Arms will restore order by taking aside the disorderly persons and talk them down from their anger. The Sergeant at Arms, as enforcer of violations, will administer fines, connect dues, and other items of importance to KCDG. They shall also assist the Vice Presidents with social functions and be sure that all board members have paid their dues. They are responsible for making sure all meetings run according to the agenda. The Sergeant at Arms shall work with the Membership Coordinator at ensuring all Board members are current with their membership.

  • Coordinate all Board of Directors meetings, gather an agenda from BoD members as well as the public, and publicize the agenda for anybody wishing to attend the meeting.
    • Execute any disciplinary actions as required by the Board of Directors to any KCDG member.
    • Coordinate with the membership director to provide a membership update at each Board of Directors meeting.
    • Resolve any issues with membership between the Membership Coordinator and KCDG Members.
  • Assist in mentoring any members of KCDG that wish to become Board of Directors members, course coordinators, league directors, or any other position created by KCDG.

 

At Large Members
Current office holders: Lupe Herrera, Kathryn Myers, Rick Rothstein

Role Responsibilities:  The other three members serve at large and usually lead or assist in the ongoing tasks the Board does, such as the event-approval process, communications, membership issues, and other areas that might need attention.

 

Thanks for your interest in becoming a member of the Kansas City Disc Golf Board of Directors. If you have questions about the election process, including issues with the questionniare, contact Rick Rothstein at rickrothstein@gmail.com or 816-914-0094.

CANDIDATE BIOGRAPHY QUESTIONNAIRE