2026 September KCDG Meeting Minutes

October 8, 2026

KCDG Board of Directors Meeting Minutes

Date: September 21, 2026
Time: 6:02 PM
Location: Virtual Meeting (Zoom)

1. Call to Order

Greg Utz called the meeting to order at 6:02 PM.

2. Attendees

Board Members Present: Greg Utz, John Thompson, Jake Sumners, Trevor Butler, Michael Krueger, and Crispian Paul.
Guest: Jordan Hinck.
Board Members Absent: Laura Hayes, Scott Reek, and Pete Cashen.

3. Pioneer Trails Course Affiliation

Jordan Hinck introduced Pioneer Trails, an 18-hole course with two pin placements per
Independence School District is open to reviewing a memorandum of understanding; the board and Jordan will clarify insurance, liability, maintenance, and event expectations before considering any affiliation.
The board discussed an affiliate-course option that could provide KCDG promotion and communication without immediately establishing Pioneer Trails as a club course.
KCDG will continue publicizing Pioneer Trails while the affiliation discussion proceeds. Jordan will follow up with the school district, and the board will review course-affiliation and insurance criteria, including existing MOUs.

4. Treasurer Update

Trevor reported balances of $42,602.57 in checking and $6,531.78 in PayPal.
League deposits and ace funds are current. Trevor will complete reconciliation of remaining QuickBooks and PayPal classifications, including tournament entries and a few league and ace-fund variances.

5. Membership Update

Membership stands at 321 individual memberships and 23 family memberships, a slight increase from August.

6. Vice President and Course Updates

The 2027 KC Wide Open will be a Disc Golf Pro Tour playoff event on the October 24 weekend, with $75,000 added cash. The board will need volunteer and spectator support.
The amateur and masters portion is expected in August 2027; Michael will explore a KCDG member registration discount and a nonmember premium to encourage membership.
Bad Rock Creek updates include Hole 13's FPOT, a new green on Hole 11, and new sleeves supporting A and B layouts.
Greg is connecting with Luke Harden about possible membership and a course-coordinator role at Wilbur Young. Water Works pin and sleeve work continues.
Cliff Drive planning continues with work toward new areas and holes; the Hidden Valley final nine awaits city purchasing and contract completion; and McHenry Park Phase 1 has an approved purchase order and will begin with Jack and Avery Jenkins.
Kansas course updates were tabled because Laura and Scott were absent.

7. League Update

The league season is entering its final weeks. Reporting and deposits are current, with season numbers to be shared at the next meeting.
Glow league planning will begin as the regular season ends.

8. Club Storage

The current storage renewal is December 1, and the provider requested a decision by October 1.
The board is considering whether KC Wide Open will take over or relocate its materials, allowing KCDG to use a smaller and less expensive storage space.
The target is approximately $1,000 annually for KCDG storage. The board will inventory club-owned equipment and may hold a mid-month vote if a time-sensitive decision is needed.

9. Club Championships

Greg will run the Club Championships, with Lewis and Wayne assisting as league directors. The event will use UDisc for registration, scoring, and live results.
Day one will be at Water Works. The board will promote the event through UDisc, social media, stores, and a digital flyer.
The championship weekend will be November 7, with the club dinner that Saturday evening.
The board will continue using DG Nomad bag tags and will reserve top-numbered tags for championship participants; remaining tags can be distributed at the dinner and through follow-up arrangements.
The board also discussed encouraging bag-tag play at leagues and using tags as a membership benefit.

10. General Assembly and Club Dinner

Old Pike Hall is confirmed for the General Assembly and club dinner. Lee Killian confirmed a $2,200 cost.
The board discussed course-coordinator and league-director gifts, including beanies, hats, or clear belt bags; Crispian will help identify merchandise options.
The board will create a website page recognizing past Volunteer of the Year recipients and will seek past-recipient information from Jerry Patterson.
The board discussed honoring less-visible volunteers; nominations and award structure will be revisited before the October meeting.
The event announcement will include RSVP and calendar options to support attendance and planning, while still welcoming members who do not RSVP.

11. Board Elections

Timco will not administer this year's elections. Greg will review the prior process, confirm which terms are expiring, identify candidates, and prepare an online voting process.
Candidate nominations will be gathered at the General Assembly, followed by online voting. Greg will have the process tested and ready by the next board meeting.
John Thompson and Jake Sumners stated that they do not intend to seek another term. Greg intends to run again; the exact open seats and remaining terms will be confirmed from the bylaws and prior records.

12. Insurance and Revenue Opportunities

The board is seeking alternatives to Ledgestone insurance and will provide updated event, PDGA-sanctioning, and league participation information to obtain accurate coverage and pricing.
The board will continue pursuing grants.
The board discussed but did not pursue routine advertising or platform monetization on KCDG social media. Any future disc-golf-specific advertising proposal would be brought to the board for discussion and vote.

13. Website and Zoom Update

John improved CAPTCHA and security controls, reducing forum spam. The membership list has been repaired and enhanced with improved search options.
Greg will post past minutes in the website's dedicated Meeting Minutes section rather than relying on forum posts.
A club Zoom account has been established using Zoom@KCDiscgolf.org, with administrator-managed access for continuity. The nonprofit Zoom discount is valid through September 8, 2029, subject to renewal paperwork.
Business cards and Big Bull Creek vouchers are nearing final proof and will be sent to the printer when ready.

14. Swope Donor Fund and Down Under Tee Pads

Pete is setting up a Keela fundraising page for Down Under tee pads.
Former Swope Tree Fund donors will receive options to request a refund, direct their donation to Down Under tee pads, or allow it to support other KCDG operational needs. The outreach will include a response deadline.

15. Course Marquees and Donation Tracking

The board reviewed a draft course-marquee design intended to explain KCDG's role in course support, encourage membership, and invite small QR-code donations.
The donation QR code will direct funds to KCDG as unrestricted general donations. Separate Keela campaigns can track the source course on the back end and help inform later funding decisions without restricting donations.
The marquee will remain a clean informational sign; courses can use separate signage for events or league information.
The draft will be revised to avoid a fixed count of partner courses and to link players to UDisc and the website for current maps and course information. John and Greg will refine the design, with possible course-specific logos or details in future versions.

16. Adjournment

Greg Utz moved to adjourn. Jake Sumners seconded, and the motion carried.
The meeting adjourned at approximately 7:36 PM.

3. Pioneer Trails Course Affiliation

Jordan Hinck introduced Pioneer Trails, an 18-hole course with two pin placements per

Independence School District is open to reviewing a memorandum of understanding; the board and Jordan will clarify insurance, liability, maintenance, and event expectations before considering any affiliation.

The board discussed an affiliate-course option that could provide KCDG promotion and communication without immediately establishing Pioneer Trails as a club course.

KCDG will continue publicizing Pioneer Trails while the affiliation discussion proceeds. Jordan will follow up with the school district, and the board will review course-affiliation and insurance criteria, including existing MOUs.

6. Vice President and Course Updates

The 2027 KC Wide Open will be a Disc Golf Pro Tour playoff event on the October 24 weekend, with $75,000 added cash. The board will need volunteer and spectator support.

The amateur and masters portion is expected in August 2027; Michael will explore a KCDG member registration discount and a nonmember premium to encourage membership.

Bad Rock Creek updates include Hole 13's FPOT, a new green on Hole 11, and new sleeves supporting A and B layouts.

Greg is connecting with Luke Harden about possible membership and a course-coordinator role at Wilbur Young. Water Works pin and sleeve work continues.

Cliff Drive planning continues with work toward new areas and holes; the Hidden Valley final nine awaits city purchasing and contract completion; and McHenry Park Phase 1 has an approved purchase order and will begin with Jack and Avery Jenkins.

Kansas course updates were tabled because Laura and Scott were absent.

8. Club Storage

The current storage renewal is December 1, and the provider requested a decision by October 1.

The board is considering whether KC Wide Open will take over or relocate its materials, allowing KCDG to use a smaller and less expensive storage space.

The target is approximately $1,000 annually for KCDG storage. The board will inventory club-owned equipment and may hold a mid-month vote if a time-sensitive decision is needed.

9. Club Championships

Greg will run the Club Championships, with Lewis and Wayne assisting as league directors. The event will use UDisc for registration, scoring, and live results.

Day one will be at Water Works. The board will promote the event through UDisc, social media, stores, and a digital flyer.

The championship weekend will be November 7, with the club dinner that Saturday evening.

The board will continue using DG Nomad bag tags and will reserve top-numbered tags for championship participants; remaining tags can be distributed at the dinner and through follow-up arrangements.

The board also discussed encouraging bag-tag play at leagues and using tags as a membership benefit.

10. General Assembly and Club Dinner

Old Pike Hall is confirmed for the General Assembly and club dinner. Lee Killian confirmed a $2,200 cost.

The board discussed course-coordinator and league-director gifts, including beanies, hats, or clear belt bags; Crispian will help identify merchandise options.

The board will create a website page recognizing past Volunteer of the Year recipients and will seek past-recipient information from Jerry Patterson.

The board discussed honoring less-visible volunteers; nominations and award structure will be revisited before the October meeting.

The event announcement will include RSVP and calendar options to support attendance and planning, while still welcoming members who do not RSVP.

11. Board Elections

Timco will not administer this year's elections. Greg will review the prior process, confirm which terms are expiring, identify candidates, and prepare an online voting process.

Candidate nominations will be gathered at the General Assembly, followed by online voting. Greg will have the process tested and ready by the next board meeting.

John Thompson and Jake Sumners stated that they do not intend to seek another term. Greg intends to run again; the exact open seats and remaining terms will be confirmed from the bylaws and prior records.

12. Insurance and Revenue Opportunities

The board is seeking alternatives to Ledgestone insurance and will provide updated event, PDGA-sanctioning, and league participation information to obtain accurate coverage and pricing.

The board will continue pursuing grants.

The board discussed but did not pursue routine advertising or platform monetization on KCDG social media. Any future disc-golf-specific advertising proposal would be brought to the board for discussion and vote.

13. Website and Zoom Update

John improved CAPTCHA and security controls, reducing forum spam. The membership list has been repaired and enhanced with improved search options.

Greg will post past minutes in the website's dedicated Meeting Minutes section rather than relying on forum posts.

A club Zoom account has been established using Zoom@KCDiscgolf.org, with administrator-managed access for continuity. The nonprofit Zoom discount is valid through September 8, 2029, subject to renewal paperwork.

Business cards and Big Bull Creek vouchers are nearing final proof and will be sent to the printer when ready.

15. Course Marquees and Donation Tracking

The board reviewed a draft course-marquee design intended to explain KCDG's role in course support, encourage membership, and invite small QR-code donations.

The donation QR code will direct funds to KCDG as unrestricted general donations. Separate Keela campaigns can track the source course on the back end and help inform later funding decisions without restricting donations.

The marquee will remain a clean informational sign; courses can use separate signage for events or league information.

The draft will be revised to avoid a fixed count of partner courses and to link players to UDisc and the website for current maps and course information. John and Greg will refine the design, with possible course-specific logos or details in future versions.